feat: submit Leave Request form

.github/ISSUE_TEMPLATE/leave_request.yml

@@ -0,0 +1,94 @@
+name: Leave Request
+description: Request paid, sick, or unpaid leave
+title: "Leave Request: FirstName LastName – YYYY-MM-DD to YYYY-MM-DD"
+labels: ["leave-request", "needs-review"]
+assignees: ["markholdex"]
+body:
+  - type: markdown
+    attributes:
+      value: |
+        ## Leave Request Form
+        Please fill out all fields below. Submit at least **14 days in advance** (except for sick/emergency leave).
+
+  - type: input
+    id: full_name
+    attributes:
+      label: Full Name
+      description: Your full name as in the agreement
+      placeholder: John Doe
+    validations:
+      required: true
+
+  - type: input
+    id: start_date
+    attributes:
+      label: Start Date (inclusive)
+      description: First day you will be off (YYYY-MM-DD)
+      placeholder: 2025-07-15
+    validations:
+      required: true
+
+  - type: input
+    id: end_date
+    attributes:
+      label: End Date (inclusive)
+      description: Last day you will be off (YYYY-MM-DD)
+      placeholder: 2025-07-23
+    validations:
+      required: true
+
+  - type: input
+    id: total_working_days
+    attributes:
+      label: Total Working Days Requested
+      description: Count only Mon–Fri
+      placeholder: 7
+    validations:
+      required: true
+
+  - type: dropdown
+    id: leave_type
+    attributes:
+      label: Leave Type
+      options:
+        - Paid Leave (Vacation/Personal)
+        - Sick Leave
+        - Unpaid Leave
+        - Emergency Leave
+      default: 0
+    validations:
+      required: true
+
+  - type: textarea
+    id: reason
+    attributes:
+      label: Reason (short & clear)
+      description: No medical details required for sick leave
+      placeholder: Family wedding in Spain • Medical appointment • etc.
+    validations:
+      required: true
+
+  - type: input
+    id: backup_person
+    attributes:
+      label: Backup / Coverage Person
+      description: Who will cover your responsibilities? (@username)
+      placeholder: "@jane-doe"
+    validations:
+      required: true
+
+  - type: checkboxes
+    id: confirmation
+    attributes:
+      label: Confirmation
+      options:
+        - label: I have informed my backup person
+          required: true
+        - label: I have checked that I have enough paid leave balance (if requesting paid leave)
+          required: false
+
+  - type: markdown
+    attributes:
+      value: |
+        Thank you! HR will review within 3 working days.
+        You will be notified here when the request is approved or rejected.

docs/LEAVE_POLICY.md

@@ -1,64 +1,41 @@
 # Leave Policy
 
-## Introduction
-
 Every team member (the Member) benefits from our "paid time off" allowance
 described below or directly in the signed agreement.
 
 > [!IMPORTANT]
 > In case of conflict between the signed agreement and scheduler, the signed
 agreement terms prevail.
 
-## Year of Service
-
-The Year of Service is 365 calendar days starting from the date of signing the
-agreement.
-
-## Minimum Service Period
-
-The Minimum Service Period is 6 months since the date of signing the agreement.
-
-## Leave Request
-
-### Submit Request
-
-2 weeks in advance (except for sick leave) the Member can submit the Leave
-Request by creating a new GitHub issue in HR repository and providing:
-
-- start and end dates, and
-- leave reason.
-
-### Approve or Reject Request
+## How Many Days Do You Get?
 
-HR Manager must consult with relevant Partner and approve leave request by
-merging a pull request (PR) in PR Tracker repository or reject the Leave Request
-by providing a detailed explanation and closing the issue with "Close as not
-planned" option.
+| Your Service Time       | Paid Days per Year | Can Carry Over | Can Get Paid When Leaving |
+|-------------------------|--------------------|----------------|---------------------------|
+| 0 – 6 months            | 0 days             | –              | –                         |
+| 6 months and more       | 14 days            | Max 3 days     | Max 5 days                |
 
-## Leave Allowance
+These 14 days cover **everything**: vacation, personal days, sick days, and
+public holidays.
 
-### Paid Leave
+## When Does Your Year Start?
 
-Members with the [Minimum Service Period](#minimum-service-period) are granted
-14 days paid time off allowance (including holidays, sick leave, personal
-leave).
+Your personal leave year = **365 days from the date you signed your agreement**.
 
-### Reimbursable Leave
+## How to Ask for Leave?
 
-1. In case of the agreement termination after the Minimum Service Period, up to
-   5 unused Paid Leave days can be compensated based on the following formula:
+[Create Leave Request (GitHub form)](https://github.com/holdex/developers/issues/new?template=leave_request.yml).
 
-   ```js
-    compensation = monthlyRate / 30 * reimbersableDays
-    ```
-1. Member can carry over 3 unused Paid Leave days into the following
-   [Year of Service](#year-of-service).
+## What Happens After You Submit?
 
-#### Unpaid Leave
+| Result     | What HR does                                     |
+|------------|---------------------------------------------------|
+| Approved   | HR merges a PR and writes “Approved” in your request |
+| Rejected   | HR closes the request and explains why            |
 
-The Unpaid Leave is deducted from the monthly payout. The deduction is
-calculated with the following formula:
+## Money Rules – Super Simple
 
-```js
-deduction = monthlyRate / 30 * requestedDaysOff
-```
+| Situation                         | What You Get / Lose                                                                 |
+|-----------------------------------|--------------------------------------------------------------------------------------|
+| You leave the company             | Up to 5 unused paid days are paid out → `monthly rate ÷ 30 × days`                  |
+| You have leftover days at year end| Max 3 paid days move to next year. The rest disappear.                              |
+| You take unpaid leave             | Money is deducted → `monthly rate ÷ 30 × unpaid days`                               |