University Schedule Allocation Helper App

Multi-College Scheduling System with Role-Based Access Control

Overview

A comprehensive university scheduling system that enables multiple colleges to manage their own courses, personnel, rooms, and programs while generating optimized timetables. The system features role-based access control, historical assignment tracking, and multiple allocation algorithms.

Key Features

• Multi-College Architecture: Each college manages its own resources independently
• Role-Based Access Control: Super Admin and College Admin roles with appropriate permissions
• Three Allocation Methods: Backend Python solver, Google Colab integration, and in-UI manual allocation
• Timeslot Preference Ranking: Drag-and-drop interface for ranking preferred time slots
• Historical Assignment Tracking: Complete records of personnel-course assignments across scheduling instances
• Enhanced Allocation Algorithm: Considers historical data and preferences for optimal assignments

Development Status: In Progress

Current Status: Core architecture implemented, integration and testing phase required.

TODO List - Path to Production

🔧 Critical Setup & Configuration

• Database Setup

  • Run npx prisma generate to generate Prisma client
  • Set up MongoDB database (local or cloud)
  • Configure DATABASE_URL environment variable
  • Run database migrations: npx prisma db push
  • Seed initial data (Super Admin user, sample colleges)

• Authentication Configuration

  • Configure NEXTAUTH_SECRET environment variable
  • Set up NEXTAUTH_URL for production deployment
  • Test authentication flow (login/logout/session management)
  • Verify role-based access control middleware

• Environment Variables Setup

  • DATABASE_URL - MongoDB connection string
  • NEXTAUTH_SECRET - Authentication secret key
  • NEXTAUTH_URL - Application URL for auth callbacks
  • SOLVER_API_URL - Python solver backend endpoint
  • NEXT_PUBLIC_APP_URL - Public application URL

🐛 Bug Fixes & Integration Issues

• Navigation & Routing

  • Fix admin sidebar navigation links
  • Implement proper role-based route protection
  • Test all admin dashboard routes
  • Verify Super Admin vs College Admin access restrictions

• Component Integration

  • Fix import/export issues between components
  • Resolve TypeScript type conflicts
  • Test all CRUD operations for each resource type
  • Verify college-specific data filtering

• API Endpoints Testing

  • Test all /api/ routes with proper authentication
  • Verify college-specific data access in APIs
  • Test assignment history creation and retrieval
  • Validate timeslot preference saving/loading

🧪 Comprehensive Testing

• Authentication Testing

  • Test Super Admin login and access
  • Test College Admin login and college-specific access
  • Test unauthorized access prevention
  • Test session persistence and logout

• Resource Management Testing

  • Test college CRUD operations (Super Admin only)
  • Test personnel management (college-specific)
  • Test course management (college-specific)
  • Test room management (college-specific)
  • Test program management (college-specific)

• Scheduling & Allocation Testing

  • Test schedule instance creation
  • Test timeslot preference ranking system
  • Test manual allocation interface
  • Test simplified in-UI solver
  • Test assignment history recording

• Data Integrity Testing

  • Test college-resource associations
  • Test historical assignment tracking
  • Test preference ranking persistence
  • Test allocation algorithm with historical data

🎨 UI/UX Improvements

• Dashboard Enhancements

  • Improve Super Admin dashboard with system-wide statistics
  • Enhance College Admin dashboard with college-specific metrics
  • Add loading states for all async operations
  • Implement proper error handling and user feedback

• Timetable Interface

  • Enhance manual allocation sidebar usability
  • Improve drag-and-drop interactions
  • Add visual indicators for conflicts and preferences
  • Implement responsive design for mobile devices

• Records & Analytics

  • Add data visualization for assignment history
  • Implement advanced filtering and search
  • Add export functionality for reports
  • Create performance analytics dashboard

🔄 Algorithm & Solver Integration

• Python Solver Backend

  • Set up Python solver API endpoint
  • Test integration with main application
  • Implement proper error handling for solver failures
  • Add progress tracking for long-running optimizations

• Google Colab Integration

  • Create export format for Google Colab
  • Implement import functionality for solver results
  • Add validation for imported data
  • Create user documentation for Colab workflow

• Enhanced Algorithm Features

  • Fine-tune historical data weighting
  • Implement conflict detection and resolution
  • Add preference satisfaction scoring
  • Test algorithm performance with large datasets

📊 Data Management & Migration

• Initial Data Setup

  • Create seed script for sample colleges
  • Add sample personnel, courses, and rooms
  • Create sample availability templates
  • Generate test scheduling scenarios

• Data Validation

  • Implement comprehensive input validation
  • Add data consistency checks
  • Create backup and restore procedures
  • Test data migration scenarios

🚀 Production Readiness

• Performance Optimization

  • Optimize database queries with proper indexing
  • Implement caching for frequently accessed data
  • Add pagination for large data sets
  • Optimize bundle size and loading performance

• Security Hardening

  • Implement rate limiting for API endpoints
  • Add input sanitization and validation
  • Secure sensitive environment variables
  • Implement audit logging for admin actions

• Monitoring & Logging

  • Set up error tracking (Sentry or similar)
  • Implement application performance monitoring
  • Add comprehensive logging for debugging
  • Create health check endpoints

📚 Documentation & Training

• User Documentation

  • Create Super Admin user guide
  • Create College Admin user guide
  • Document allocation algorithm options
  • Create troubleshooting guide

• Technical Documentation

  • Document API endpoints and schemas
  • Create deployment guide
  • Document database schema and relationships
  • Create developer setup instructions

• Training Materials

  • Create video tutorials for key workflows
  • Develop user onboarding materials
  • Create FAQ and common issues guide
  • Prepare admin training sessions

🔍 Quality Assurance

• End-to-End Testing

  • Test complete scheduling workflow
  • Test multi-college scenarios
  • Test edge cases and error conditions
  • Perform load testing with realistic data volumes

• User Acceptance Testing

  • Conduct testing with actual college administrators
  • Gather feedback on usability and workflows
  • Implement requested improvements
  • Validate system meets requirements

Quick Start (Development)

1. Clone and Install ```bash git clone cd allocator npm install ```

2. Environment Setup ```bash cp .env.example .env.local

   Configure all required environment variables

   ```

3. Database Setup ```bash npx prisma generate npx prisma db push npm run seed # (when seed script is created) ```

4. Development Server ```bash npm run dev ```

Deployment

Your project is live at: https://vercel.com/daniel-mitikus-projects/v0-allocator

Continue building on: https://v0.app/chat/allocator-rQLhGKnQ6w9

Technology Stack

• Frontend: Next.js 14, React, TypeScript, Tailwind CSS
• Backend: Next.js API Routes, Prisma ORM
• Database: MongoDB
• Authentication: NextAuth.js
• UI Components: shadcn/ui, Radix UI
• State Management: React Query/SWR
• Deployment: Vercel

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Note: This is a comprehensive transformation of a university scheduling system. Follow the TODO list systematically to ensure all components work together seamlessly.