This workflow uses coolOrange powerJobs Processor to automatically query files from Vault, based on an existing "Saved Search". It uses the search result to render a Vault Report to a PDF file. Finally, the generated PDF file gets checked-in to Vault and exported to a network share. This automated workflow eases the generation of regular reports, reducing the time and cost of creation.
There are many time consuming, tedious and error-prone tasks that are perfect candidates for automation that don't need to be done immediately in response to a Vault event such as a lifecycle state change or new file check-in. Sometimes these are also compute intensive and could slow down your Vault Server, Job Processor or network if they ran during regular working hours. Other tasks, like regular reporting, need to be run at specific intervals - like nightly, weekly or monthly.
Many of these are perfect candidates to run on a timer. powerJobs let's you design the schedule for each job and then rest assured that powerJobs will never forget to do your tedious tasks for you, exactly when you want it done!
powerJobs version 26.0.4 or later must be installed on the Vault Job Processor machine(s)
The settings of jobs can be adjusted using the powerJobs settings dialog.
In order to configure the workflow to be executed in a specific interval the file C:\ProgramData\coolOrange\powerJobs\Jobs\Sample.CreateReport must be configured:
{
"Trigger":
{
"TimeBased": "0 30 8 ? * MON,TUE,WED,THU,FRI *",
"Vault": "Vault",
"Priority": 100,
"Description": "Queries Vault and creates a Report as PDF"
}
}The following settings have to be adjusted:
| Setting | Description | Default |
|---|---|---|
| Time Based | Indicates when / how often the job should be triggered (cron syntax) | Every weekday at 8:30 am |
| Vault | Name of the Vault the job should be triggered for | |
| Priority | Priority of the job | 100 |
Note: The powerJobs Processor must be restarted, after you have modified the settings.
https://help.autodesk.com/view/VAULT/2026/ENU/?guid=GUID-6B47BD0B-67EB-42B5-B6EC-199D9C4143EF
https://help.autodesk.com/view/VAULT/2026/ENU/?guid=GUID-6D1DF94C-7498-4836-9CA8-FFFB25C002EA
THE SAMPLE CODE ON THIS REPOSITORY IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. THE USAGE OF THIS SAMPLE IS AT YOUR OWN RISK AND THERE IS NO SUPPORT RELATED TO IT.
The usage of these samples is at your own risk. There is no free support related to the samples. However, if you have any questions, you can visit https://doc.coolorange.com/ for product documentation.