Serial-level equipment tracking. Offline-ready mobile app. Built for crews who work on-site.
Website · Knowledge Base · Blog · Changelog · Status
NexusRMS is a cloud-based rental management platform built for AV, events, film, and production rental companies. It tracks individual assets by serial number — not just quantities — so you always know exactly which item went where, when it's due back, and what condition it's in.
Unlike legacy rental software, NexusRMS is built mobile-first as a Progressive Web App with full offline support. Your crew can check equipment in and out, clock on/off with GPS verification, and manage projects from site — even without signal.
| Feature | What It Does |
|---|---|
| Equipment Inventory | Serial number tracking with QR codes, RFID, and barcode scanning. Full lifecycle from purchase to retirement. |
| Project Management | Sub-projects for multi-stage events. Templates and recurring bookings. Real-time availability and conflict detection. |
| Crew Management | GPS-verified time clock. Scheduling, certifications, and skills tracking. Freelancer management via Nexus Nodes. |
| Financial | Quotes, invoices, and purchase orders. Multi-currency support. Dynamic pricing per item, client, or season. |
| Warehouse | Multi-location management. Packing lists with barcode scanning. Check-in/out workflows with condition reporting. |
| Repairs & Maintenance | 7-stage repair workflow. Service scheduling. Full maintenance history per serial number. |
| Transport & Logistics | Route planning, vehicle management, load planning. Driver assignments and delivery confirmation. |
| Client Portal | Nexus Client Nodes — clients approve quotes, pay invoices, and track their projects in one place. |
| Freelancer Portal | Nexus Freelancer Nodes — freelancers manage availability, accept bookings, track hours, and maintain certifications. |
| Dashboards | 50+ drag-and-drop widgets. Real-time KPIs, utilisation rates, revenue tracking, and crew status. |
| Analytics | 50+ built-in reports. Equipment utilisation, financial performance, crew productivity, and AI-powered predictions. |
| Mobile App | Progressive Web App with full offline support. Works on any device, no app store required. |
- AV rental companies — audio, lighting, video, staging, and rigging
- Event production companies — concerts, festivals, corporate events, theatre
- Film & TV equipment houses — camera, grip, and lighting rental
- Dry hire companies — equipment rental without crew
- Freelancers with gear — track your own inventory and invoice clients
Base plan: £49/month — includes 1 CoreAdmin seat and all core features.
| Role | Cost | Access |
|---|---|---|
| CoreAdmin | £50/month | Full access including settings and financials |
| CoreManager | £30/month | Full access excluding settings |
| All other roles | Free | Unlimited warehouse staff, crew, technicians, viewers |
Optional paid add-ons: Multi-Warehouse, PAT Testing, Phase Planning, Transport & Logistics, Site Mapping, RAMS & CDM, and AI Analytics — from £29–£99/month each.
14-day free trial. No credit card required. No long-term contracts.
Nexus Nodes are standalone portals that connect external users to rental companies on NexusRMS.
Client Nodes (free) — A unified portal where clients approve quotes, pay invoices, view project timelines, and communicate with their rental companies. One login, multiple companies.
Freelancer Nodes (free / £9.99 / £19.99 per month) — Freelancers manage their profile, availability, certifications, and gear inventory. Connect with rental companies, accept bookings, clock hours with GPS, and invoice directly. Compliance blocking ensures expired certifications prevent bookings.
- Knowledge Base — 270+ articles covering every feature
- Blog — Product updates, best practices, and industry insights
- Changelog — Release notes and version history
- System Status — Real-time uptime monitoring
- LLM Context — Machine-readable product summary
| Channel | Address |
|---|---|
| General | hello@nexusrms.io |
| Sales | sales@nexusrms.io |
| Support | support@nexusrms.io |
| Website | nexusrms.io |