Meeting Minutes

March 4, 2024

Attendees: Client and Development Team

The following were discussed in the meeting:

• Client Team had communicated initial requirements including
   - User authentication to ensure security and privacy
   - Essay submission supporting text or document formats
   - Analysis including word count verification, keyword identification, and fact-checking capabilities
   - Evaluation of grammar coherence and vocabulary usage to ensure high-quality assessments

Next Steps:

• Discuss and document the Minimum Viable Product
• Finalize on the project name, color scheme, and webpages.

March 15, 2024

Attendees: Development Team

The following were discussed in the meeting:

• Tasks were assigned to the team by the Project Manager.
   - Frontend Developer - Develop user interface for homepage, login, and signup screens.
   - Backend Developers - Establish backend infrastructure for user signup, login, and database management.
    Implement endpoints for grading functionality (with pdf, text, and output).
   - Data Scientist & NLP Specialist - Develop a base model for grading.
    Implement similarity checking (focused on relevance) functionality & set up an endpoint for this.
   - Tester - Plan testing softwares to ensure accuracy of the system & code unit tests.
   - DevOps Engineer- Prepare the Python application for deployment
• Few pointers of the Minimum Viable Product were discussed

Next Steps:

• Completion of Tasks before 19 March

March 18, 2024

Attendees: Client Team & Project Manager

The following were discussed in the meeting:

• Minimum Viable Product (MVP) requirements were reviewed and discussed.
• The task of designing the remaining webpages (Uploading page, Submission page, Grading page (shows grades), Grading report, Get pricing, Terms and Privacy policy, and Careers) was assigned.
• MVPs were asked to be shared with the development team via chat.
• Evaluation and Presentation requirements were discussed.

Next Steps:

• Completion of the remaining webpage designs.
• Share the MVP with the development team.

March 19, 2024

Attendees: Dr. Elakkiya, Client & Development Team

The following were discussed in the meeting:

• Progress of both teams.
• Designs were discussed, and it was suggested to make it dynamic.
• Testing had to be performed by the client team.
• Development Team suggested including the pricing plan on the home page.
• Frontend Team presented two webpages - Home Page and Sign Up.
• Database team can proceed once Database schema is given by the Client(pending).
• NLP team presented an accuracy checking model using sentence-transformers/all-MiniLM-L6-v2.

Next Steps:

• Add designs to the repo.
• Check the possibility of displaying the pricing in the homepage.
• Provide database requirements to the Database team.
• Tester should check the webpages developed.
• Complete designing the remaining webpages.

April 16, 2024

Attendees: Development Team

The following were discussed in the meeting:

• Progress of each team:

1. Frontend Team - Few Pages are remaining to be created.
2. Backend Team - Login and SignUp endpoints have been created.
3. NLP Team - Accuracy, Organization, Coherence, and Relevance Models have been created.

Next Steps: For the next evaluation (scheduled on April 17th), the following were asked to be completed: (Alongside the evaluation criteria provided)

1. Database Team - Make the database schema based on the designs.
2. Backend Team - Make endpoints for all the pages provided.
3. Frontend Team - Implement the remaining designs, make the existing designs functional.
4. Testing & Devops - Go through possible plans, or write codes for testing. (Focus on Research)

April 17, 2024

Attendees: Dr. Elakkiya, Client Team, Development Team

The following were discussed in the meeting:

1. A few pages are remaining to be designed - submission and uploading pages, privacy policy
2. Designs were shown, and approved. Frontend team displayed a completed webpages.
3. Endpoints were created by the backend team.
4. Testing methodologies were discussed

Next Steps:

1. Complete the remaining designs.
2. Make changed to the READ.md file.
3. Look into using Google and Apple ID to sign up.
4. Complete the methodologies for the remaining criteria.

April 29, 2024

Attendees: Development Team

The following were discussed in the meeting:

1. NLP Team - Accuracy, Organization, Grammar, Vocabulary, Relevance, and Coherence checkers have been created.
2. Frontend Team - All pages have been created.

Next Steps:

1. NLP Team - Create Punctuation checker and commit changes.
2. Backend Team - All the integrations are to be done by Monday latest.
3. Deployment - Look into DigitalOcean.
4. Testing - coordinate with the Backend team and make unit tests.