📝 Faculty Leave Automation for NIT Andhra Pradesh

A secure, full-stack web platform designed to automate the multi-level leave request and approval process for faculty and staff at NIT Andhra Pradesh. This system addresses inefficiencies in manual workflows with digital dashboards, OTP login, structured approvals, and real-time analytics.

Developed as part of an EPICS (Engineering Projects in Community Service) Project under the guidance of Dr. Karthick Seshadri, Assistant Professor, NIT Andhra Pradesh.

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🚩 Problem Statement

• ❌ Unclear multi-level leave approval flow causing frustration and bottlenecks
• 🐌 Slow, paper/email-based system leading to delays and confusion
• 🚫 No structured way to flag or prioritize urgent leave requests
• 🔍 Lack of visibility into trends, leading to mismanagement and poor decision-making

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✅ Solution

• 🔐 OTP-based login system for secure access
• 🧾 Role-based dashboards for Faculty, Staff, and Admin
• 🔄 Dynamic multi-level approval flow with real-time status tracking
• 📊 Analytics dashboards for leave trend insights and bottleneck identification

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📽 Demo Video

▶️ Watch it here.

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📑 Documentation

• Presentation: Click Here.
• Project Report: Click Here.

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🛠 Tech Stack

Layer	Technology
Frontend	React.js, TypeScript, JavaScript, Vite.js, Tailwind CSS
Backend	Node.js, Express.js
Database	PostgreSQL (Normalized to BCNF)
Authentication	Nodemailer (Email-based OTP verification)
Deployment	Frontend on Vercel, Backend on Render, PostgreSQL on Supabase

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🔁 System Workflow

1. Secure Login with OTP

   • Ensures authenticated access with email & OTP verification.

2. User Dashboard

   • Displays leave balances, status of leave requests, and quick actions.

3. Leave Request Submission

   • Input leave type, duration, and reason via a clean, responsive UI.

4. Multi-Level Approval Flow

   • Requests are routed to:
     • Head of Department (HoD)
     • Dean FA
     • Registrar
     • Deputy Director

5. Real-Time Notifications

   • Automated alerts for each approval stage.

6. Live Status Tracking

   • Employees and admins can track current request status.

7. Automated Leave Balance Update

   • Once approved, the system updates records in real time.

8. Audit Logs

   • Maintains records for future reviews and reports.

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📊 Key Features

• Role-based access control and routing logic
• OTP-based email login using Nodemailer
• Clean UI built with React.js and TypeScript
• BCNF-structured database for performance and integrity
• Approval logs and visual analytics for transparency
• Admin-level dashboard to identify bottlenecks

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🗂 Project Structure

/client     → React frontend (TypeScript)
/server     → Node.js + Express backend
/database   → SQL schema, ERD, and scripts

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🧪 Upcoming Features

• Admin filters and reporting tools
• Leave balance history and status tracking
• Notification center and alert system
• Docker-based deployment

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📌 Status

🛠 Currently under active development.
🎓 EPICS Project | NIT Andhra Pradesh
👨‍🏫 Mentor: Dr. Karthick Seshadri
👨‍💻 Lead Developer: Adithya Sai Srinivas Mutta

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🤝 Contributors

• Adithya Sai Srinivas Mutta – Developer, Designer, Project Lead
• Bhuvan Nannam – Contributor

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Author

Adithya Sai Srinivas
📧 muttaadithyasaisrinivas@gmail.com
🌐 Portfolio • LinkedIn

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🛡 License

This project is not licensed for open-source use.
All rights reserved © 2025 Adithya Sai Srinivas.
Please do not copy, modify, reuse, or deploy this project without explicit written permission.

📧 Contact for usage inquiries: muttaadithyasaisrinivas@gmail.com