Modify the new Constitution

Author: yhuang3-uf

main.tex

@@ -6,7 +6,7 @@
 \newdateformat{monthyeardate}{%
   \monthname[\THEMONTH] \THEYEAR}
 
-\title{Student Information Security Team \\ Constitution}
+\title{Cybersecurity Training and Networking \\ Constitution}
 \date{\monthyeardate\today}
 
 \usepackage{titlesec}
@@ -20,28 +20,30 @@
   {Section \Alph{subsection}.}{0.25em}{}
 
 
-\def\clubname{SIT }
+\def\clubname{CTN }
 
-\def\clubfullname{Student Information Security Team }
+\def\clubfullname{Cybersecurity Training and Networking }
 
 \begin{document}
 
 \maketitle
 
 \section{Name of Organization}
 
-The name of this organization is \clubfullname. The organization will use the acronym \clubname in publicity materials and correspondence and may be referred to as UFSIT to denote association with the university.
+The name of this organization is \clubfullname. The organization will use the acronym \clubname in publicity materials and correspondence
 
 
 \section{Organization Affiliation}
 
-As outlined in the RSO Classification Policy, \clubfullname  is considered a University Sponsored Student Organization. As a USSO, this organization is considered an extension of the university unit CISE (Department of Computer and Information Science and Engineering), and operates within the scope and function of it. As such, \clubfullname is governed by and under the jurisdiction of internal University policies, standards, and business practices as well as gains access to exclusive university resources through our sponsoring University unit. University-sponsored student organizations are not eligible for Student Government funding.
+As outlined in the RSO Classification Policy, \clubfullname is considered a General Registered Student Organization. As
+a GRSO, \clubfullname is a separate 3rd party entity, not considered a part of the University of Florida. Through
+registering with the University, \clubfullname agrees to follow its policies and operate on campus with access and/or
+eligibility for specific campus benefits.
 
 
 \section{Purpose Statement}
 
-The primary purpose of this organization is to expand its members’ knowledge of and experience with computer information security issues, and to promote the ethical distribution and application of that knowledge and experience. 
-The organization will do this through meetings and through preparation for and participation in competitions relating to computer information security. 
+The primary purpose of \clubname is to provide members of the UF community with development and networking opportunities in information security. The organization will conduct meetings on a variety of topics related to information security in order to fulfill this purpose.
 
 
 \section{Compliance Statement}
@@ -66,7 +68,6 @@ \subsection{Officer Eligibility}
 
 
 \section{Membership}
-
 Membership in this organization is open to all enrolled students at the University of Florida. Non-enrolled students, spouses, faculty, and staff are prohibited from holding membership, office or voting powers. All members are free to leave and disassociate without fear of retribution, retaliation, or harassment.
 
 
@@ -114,7 +115,7 @@ \subsection{Additional Eligibility Criteria}
 
 \subsection{Officer Positions and Duties}
 
-The executive board shall consist of the following elected officers: President, Vice President, Treasurer, and Secretary. The board may appoint additional officers, as detailed in the bylaws. \\
+The executive board shall consist of the following elected officers: President, Vice President, and Treasurer. The board may appoint additional officers, as detailed in the bylaws. \\
 
 \noindent
 The duties of the President include:
@@ -129,22 +130,17 @@ \subsection{Officer Positions and Duties}
     \item Maintain communication with the organization’s faculty advisor
     \item Be responsible for facilitating the resolution of internal organizational conflicts and taking any necessary steps not prohibited by the constitution to ensure the effective operation of the organization
     \item Assign additional duties to other officers, as necessary
-    \item Table for a minimum of 3 hours per week that the organization is actively tabling
     \item Provide all relevant documents and records to the succeeding President 
 \end{itemize}
 
 \noindent
 The duties of the Vice President include:
 
 \begin{itemize}
-    \item Assist the President in the performance of their duties. Assume the responsibilities of the President in their absence or inability
-    \item Coordinate all trips for conferences and conventions
-    \item Plan and coordinate all retreats and trainings for officers or the general organization
-    \item Supervise and assist in the coordination of committees. Maintain communication with the chairperson of each committee
-    \item Keep an accurate record of officer and general meetings in the absence of the Secretary
+    \item Assist the President in the performance of their duties. 
+	\item Assume the responsibilities of the President in their absence or inability
     \item Be responsible for facilitating the resolution of internal organizational conflicts in which the President has a clear and demonstrated conflict of interest
     \item Carry out additional duties as assigned by the President
-    \item Table for a minimum of 3 hours per week that the organization is actively tabling
     \item Provide all relevant documents and records to the succeeding Vice President
 \end{itemize}
 
@@ -154,29 +150,15 @@ \subsection{Officer Positions and Duties}
 \begin{itemize}
     \item Keep an accurate account of all funds received and expended
     \item Create a budget at the beginning of each semester, in conjunction with the President
-    \item Create a fundraising plan and manage fundraising projects
+    \item Become familiar with the Student Government rules for funding
+    \item Liaise with Student Government for funding purposes
     \item Be one of two officers with direct access to the bank account. The Treasurer will be responsible for managing the bank account.
     \item Present the current balance of the bank account at all executive board meetings
-    \item Collect all membership dues, notify members who are delinquent on dues payments, and deposit all dues into the bank account
-    \item Determine costs for events, trips, and needed materials. Assist Vice President in budgeting for retreats and conferences
     \item Assume the responsibilities of the President in the event of both the President and the Vice President’s absence or inability
     \item Carry out additional duties as assigned by the President
-    \item Table for a minimum of 3 hours per week that the organization is actively tabling
     \item Provide all relevant documents and records to the succeeding Treasurer
 \end{itemize}
 
-\noindent
-The duties of the Secretary include:
-
-\begin{itemize}
-    \item Maintain accurate records and minutes from all meetings. Post all minutes as public records, in a way deemed appropriate by the executive board
-    \item Maintain an accurate list of all members, their contact information, and their status as active members.
-    \item Maintain an accurate record of attendance at officer and general meetings
-    \item Present attendance records for all general and executive board meetings at all executive board meetings, Records shall include the names of the active members in attendance.
-    \item Carry out additional duties as assigned by the President
-    \item Table for a minimum of 3 hours per week that the organization is actively tabling
-    \item Provide all relevant documents and records to the succeeding Secretary
-\end{itemize}
 
 \subsection{Removal of Officers}
 
@@ -187,34 +169,38 @@ \subsection{Removal of Officers}
 
 \subsection{Term of Office}
 
-Term of office for all officer positions is 1 year beginning and ending on the date of election.
+The term of office for all officer positions is 1 year beginning and ending on the date of election.
 
 \section{Elections}
 \subsection{Timeline and Dates of Election}
 Regular officer elections shall be held in each spring semester during March or April, with the exact date to be determined by the Executive Board. Notice to the general body must be given at least three weeks prior to the date of election, and there must be at least one meeting in the intervening period between the announcement of the election and the election itself. Special elections may be called by the executive board if an elected position has been vacated (through resignation or the removal process), and must be announced at least two weeks prior.
 
+The election may be helld concurrently with an election for officers of an Eligible Equivalent Organization.
+
 \subsection{Eligibility}
-The officer must be an active member, as per the requirement that they have attended and signed in to at least 3 general body meetings (GBMs) that semester. 
+The officer must be considered an active member of \clubname.
 
 \subsection{Nominations}
-Nominations from any active member shall be taken for each elected position in the following ways:
-
+Nominations may be made by any active member of \clubname. Nominations for each elected position will be taken in one of the following ways:
 \begin{itemize}
-    \item On the floor of a meeting in the intervening period between the announcement of the election and the election itself
-    \item By correspondence with the Secretary up to the day before the election meeting. The Secretary shall respond to such correspondence to indicate receipt of the nomination
+    \item On the floor of a meeting in the intervening period between the announcement of the election and the election itself;
+    \item By correspondence with the Secretary up to 48 hours before the election meeting. The Secretary shall respond to such correspondence to indicate receipt of the nomination; or
     \item On the floor of the elections meeting, immediately preceding voting for the office in question
-
 \end{itemize}
 
-Before the election, the Secretary shall verify the active member status of all individuals who have been nominated to run for office.
+Before the election, the Vice President shall verify the active member status of all individuals who have been nominated to run for office.
+
+\subsection{Ballots}
+The Vice President may prepare ballots for the election. If prepared, election ballots shall include all nominations submitted up to 48 hours before the elction and a space to write in the names of candidates not on the ballot, for candidates nominated on the day of the election.
 
 \subsection{Election Procedure}
 
 % Remember to change this if the article listing executive board positions changes
 At the meeting during which the election is to take place, the highest-ranking officer of the organization who is not running for office in the current election shall preside over the elections. Blank paper shall be provided for the election by the Secretary for use as ballots.
+
 Election of officers shall occur in the order in which executive board positions are listed in Article VIII, Section C, beginning with the Presidency. Candidate speeches, debate, and/or question and answer opportunities will be provided prior to the elections for each office, the format of which shall be decided by the executive board at the time of setting the election date. Only active student members may pose questions or engage in the discussion.
-After debate, secret ballots shall be submitted by all voting members and tabulated by the presiding officer, observed by the Secretary and faculty advisor, if present. Potential officers shall be elected by a majority of votes cast, unless no candidate receives a majority. In this case, a runoff election will occur between the two candidates who received the greatest number of votes. In the event of a tie during the runoff or a tie in the first round that would result in more than two candidates making the runoff, the sitting President will break the tie. Potential officers may slate down to run for a lower office if not elected to the office he/she was initially nominated for. There is no limit on the number of times a candidate may slate down.
 
+After debate, secret ballots shall be submitted by all voting members and tabulated by the presiding officer, observed by the Secretary and faculty advisor, if present. Potential officers shall be elected by a majority of votes cast, unless no candidate receives a majority. In this case, a runoff election will occur between the two candidates who received the greatest number of votes. In the event of a tie during the runoff or a tie in the first round that would result in more than two candidates making the runoff, the sitting President will break the tie. Potential officers may slate down to run for a lower office if not elected to the office he/she was initially nominated for. There is no limit on the number of times a candidate may slate down.
 
 \subsection{Length of Term}
 
@@ -227,7 +213,7 @@ \subsection{Procedures in the case of lack of direction}
 
 
 \section{Finance}
-As a University Sponsored Student Organization, \clubname does not receive any funding or resources from Student Government, rather, this organization is eligible to be funded by CISE and/or corporate sponsor
+As a General Registered Student Organization, \clubfullname does not receive any funding or resources from other UF Departments or Colleges, rather, this organization is funded by Student Government and fundraisers. Active members are expected to participate in fundraising activities. Money raised will be used to fund meetings, t-shirts, and professional development for the club
 
 \subsection{Budget}
 The Treasurer, working with the President, shall create a budget for each semester. The executive board and the active student membership must approve the budget within the first two weeks of each relevant semester. Additional expenditures not included in the semester budget must be approved by a majority vote of the executive board.
@@ -244,7 +230,7 @@ \subsection{Handling of Funds}
 \subsection{Financial Obligation}
 \clubname will not require membership dues; however, it will raise funds through car washes and similar activities, for t-shirts, travel to leadership conferences, and other operational expenses of sign the organization. Members are expected to participate in these fundraising activities. The \clubfullname will also seek funds from external sponsors.
 
-As a USSO, \clubname will comply with UF Finance and Accounting policies on purchasing, funding and fundraising.
+As a GRSO, \clubname will comply with UF Finance and Accounting policies on purchasing, funding and fundraising.
 
 
 \section{Dissolution of Organization}
@@ -257,17 +243,38 @@ \section{Amendments to Constitution}
 Student Engagement has established a process through which constitutions may be amended, reviewed, and approved. Student organizations wishing to amend their constitutions must utilize their constitution on file listed on GatorConnect to make amendments and submit those changes to Student Engagement.
 
 \subsection{Proposal Procedure}
-Amendments may be proposed by the Constitution Committee to the general body, after the Committee and the Executive Board have approved them. Additionally, any active student member may submit proposed amendments to the general body subject to any procedures outlined in bylaws.
+Amendments shall be proposed by one of the following mechanisms:
+\begin{enumerate}
+	\item Unianimous agreement of a Constitutional Committee composed of at least 3/4ths of \clubname board members and 5 active student members, or
+	\item Unianimous agreement of a Constitutional Committee composed of 1 \clubname board member and at least 2/3rds of the board members from an Eligible Equivalent Organization
+\end{enumerate}
+
+Amendments may be proposed by the Constitution Committee to the general body, after the Committee has approved them by a unanimous vote. Additionally, any active student member may submit proposed amendments to the general body subject to any procedures outlined in bylaws.
 
 \subsection{Ratification Procedure}
 Amendments shall be ratified by a two-thirds vote of active student members present at the meeting. Amendment votes must be announced at least one week prior. 
 
 All amended constitutions must be submitted directly to the Department of Student Activities and Involvement for review and approval. 
 
+\section{Active Membership}
+An student enrolled at UF is considered an active member during a semester if:
+\begin{enumerate}
+	\item Attended at least 3 meetings hosted, co-hosted, or primarily funded by \clubname, or
+	\item Is considered an active member by an Eligible Equivalent Organization.
+\end{enumerate}
+
+\section{Eligible Equivalent Organization}
+A student organization is considered an ``Eligible Equivalent Organization'' if all of the following requirements are met
+\begin{enumerate}
+	\item The organization is a Registered Student Organization (RSO) at the University of Florida,
+	\item The organization's primary mission is related to computer or information security, 
+	\item The organization is considered an extension of the CISE department, and
+	\item The organization has continuously existed for at least five consecutive years, including the current year.
+\end{enumerate}
 
 \section{Meetings}
 \subsection{General Meetings}
-The general membership of the organization shall meet at least once per month during the fall and spring semesters, and at least once during the summer semester.
+The general membership of the organization shall meet at least once per month during the fall and spring semesters, and at least once during the summer semester. The meetings may be held in collaboration with other UF registered student organizations.
 
 \subsection{Officer Meetings}
 The executive board of the organization shall meet at least once per month during the fall and spring semesters, and at least once during the summer semester. Officer meetings are open to all active student members.