Event workflow retrospective

[dgkf]

Just kicking off a thread to discuss how we might want to tune the process in the future.

There is a bit of discussion starting in #10 (comment), but in the spirit of having self-contained issues, I'm going to close that one out now that that the event is complete.

@jmanitz, @AARON-CLARK - what did you think about the planning setup?

[AARON-CLARK]

Overall, the planning set up went really well. However, here are some of my comments from #10:

Two areas I could work on better (or need accountability for) are:

• [Planning] Event materials prepared #14
  • I submitted a PR to add my slides < 24 hours before the meeting!
• [Everyone] Share on social media #17
  • I didn't do this! Whoops. Was there an R Consortium post I could have shared?

Regarding R Validation Hub social accounts:
I think if we weren't assembling a new comms team, I would vote to just rely on our comm partners' (R Consortium & others) posts on socials. However, with the added resources, using social media to stay present/current in our "customers" social feed is too valuable of an opportunity to pass up! In a lot of ways, I think it's actually the main source of information for a lot of folks, even being more effective that emails & blog posts.

Also, our pharmaverse / PHUSE partner comms will likely be smoother next time, meaning we'll have more lead time to share now that we've established our initial connections there.

[jmanitz]

Move event materials prepared and trial run to 7 days prior, because thats more realistic and removed the number of times we need to check the items

[jmanitz]

Some additional thoughts: I think it would be good to add during/post-event todo items, e.g. record meeting and prepare notes for blog post (to be shared with R consortium marketing team)