From ff64845e94747bf379db2c059c9856dcd32bbd1f Mon Sep 17 00:00:00 2001 From: Matt Craig Date: Thu, 30 Oct 2025 09:06:20 -0700 Subject: [PATCH 1/5] Partial first draft --- .../cycle5/mwcraig-pui-workshops-cycle-5.md | 50 +++++++++++++++++++ 1 file changed, 50 insertions(+) create mode 100644 finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md diff --git a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md new file mode 100644 index 00000000..e324171a --- /dev/null +++ b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md @@ -0,0 +1,50 @@ +### Astropy Workshops tailored to Primarily Undergraduate Institutions (PUIs) + +### Project Team + +Matt Craig will lead the effort. A lead contact will be identified at each +participating PUI to help coordinate workshop logistics, customize workshop +content, and recruit participants. + +### Project Description / Scope of Work +This project will deliver a series of workshops customized to the needs of +primarily undergraduate institutions (PUIs). The work will be broken up into a +few phases: + +1. Needs Assessment: Ask faculty at PUIs to identify the most relevant topics +and skills for workshops. The groups of faculty that will be asked are those that attended the [SCOPES conference in 2024]() and those that are part of the XXXX in the San Francisco Bay Area. +2. Workshop Development: Based on the needs assessment, develop workshop materials +adapted from the existing astropy tutorial materials. +3. Workshop Delivery: Deliver the workshops at 3-5 PUIs, either in-person or +virtually. Each workshop will be led by Matt Craig and the local PUI lead contact. workshops will be recorded and made available online for broader access. +4. Evaluation and Feedback: Collect feedback from participants to assess the +effectiveness of the workshops and identify areas for improvement. + +#### Roadmap Items + +This proposal addresses one of the roadmap items under "Learn and User Support": +"🟥 Expand and build on workshop offerings, including online and increased +geographic coverage." + +#### Project / Work / Deliverables + + +### Approximate Budget +Currency: US $ +The approximate budget should be specified in USD. However, we are open to spending funds internationally. Budgets should be converted to USD using a plausible exchange rate. + +Include overheads, fringe, etc. if money is paid as sub-award to an institution. + +- Salary / contractor fees etc. (give sum here, details about contract, payment method (contract/sub-award) etc. can be worked out with the finance committee later) +- TOTAL + +Please note that we would happily accept budget items other than the above. + +Travel and conference registration should be submitted separately from this funding request, as needed. + +### Period of Performance + +List the expected range of time the budget should be allocated for. For Cycle 5, the ideal period of performance is Jan 1, 2026–Dec 31, 2026. + + + From 19c36ae40a9454832ca2b070f825e2bb94d92027 Mon Sep 17 00:00:00 2001 From: Matt Craig Date: Thu, 30 Oct 2025 10:11:30 -0700 Subject: [PATCH 2/5] Second draft of proposal --- .../cycle5/mwcraig-pui-workshops-cycle-5.md | 29 ++++++++++--------- 1 file changed, 16 insertions(+), 13 deletions(-) diff --git a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md index e324171a..bf1a1c6a 100644 --- a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md +++ b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md @@ -1,4 +1,4 @@ -### Astropy Workshops tailored to Primarily Undergraduate Institutions (PUIs) +### Astropy Workshops tailored to custom audiences ### Project Team @@ -8,11 +8,17 @@ content, and recruit participants. ### Project Description / Scope of Work This project will deliver a series of workshops customized to the needs of -primarily undergraduate institutions (PUIs). The work will be broken up into a +three distinct groups; workshop materials will be developed for each group. The groups are: + +1. Faculty and students at Primarily Undergraduate Institutions (PUIs) +2. Members of the AAVSO interested in learning astropy for data analysis +3. Support astronomers and software developers at large observatories. + + +The work will be broken up into a few phases: -1. Needs Assessment: Ask faculty at PUIs to identify the most relevant topics -and skills for workshops. The groups of faculty that will be asked are those that attended the [SCOPES conference in 2024]() and those that are part of the XXXX in the San Francisco Bay Area. +1. Needs Assessment: Members of each group will fill out short survey with follow -up interviews as needed to determine what topics are most relevant to them. The folks at PUIs that will be asked are those that attended the [SCOPES conference in 2024](https://sites.google.com/morris.umn.edu/scopes-conference/scopes-home?authuser=0) and those that are part of the [ASTRAL collaboration](https://www.ucobservatories.org/education/astral-astronomy-stem-alliance-with-lick-observatory/) in the San Francisco Bay Area. 2. Workshop Development: Based on the needs assessment, develop workshop materials adapted from the existing astropy tutorial materials. 3. Workshop Delivery: Deliver the workshops at 3-5 PUIs, either in-person or @@ -27,24 +33,21 @@ This proposal addresses one of the roadmap items under "Learn and User Support": geographic coverage." #### Project / Work / Deliverables - +Three sets of workshop materials tailored to the needs of each target audience. In all three cases there is already workshop materials that can be adapted. The PUI materials will be adapted from the existing astropy tutorials. The AAVSO materials will be adapted from the PUI materials and an earlier version of the AAVSO workshops, with additional focus on time series analysis and variable star data. The observatory support astronomer materials will be adapted from the workshops delivered as part of ALOHA 2024.. ### Approximate Budget Currency: US $ -The approximate budget should be specified in USD. However, we are open to spending funds internationally. Budgets should be converted to USD using a plausible exchange rate. - -Include overheads, fringe, etc. if money is paid as sub-award to an institution. -- Salary / contractor fees etc. (give sum here, details about contract, payment method (contract/sub-award) etc. can be worked out with the finance committee later) -- TOTAL +- Salary: $10,000 for workshop development. +- Estimated travel, lodging and venue (**NOT** included in the total below): $8,000 for travel to PUIs, AAVSO meeting and Hawaii observatories for workshop delivery. +- TOTAL: $10,000 -Please note that we would happily accept budget items other than the above. -Travel and conference registration should be submitted separately from this funding request, as needed. ### Period of Performance -List the expected range of time the budget should be allocated for. For Cycle 5, the ideal period of performance is Jan 1, 2026–Dec 31, 2026. +The period of performance is expected to be Jan 1, 2026–Dec 31, 2026. THe materials will be both developed and workshops delivered during this time. + From 80c9f81ac446a4c8bb10930afd9b34c0fda7ea49 Mon Sep 17 00:00:00 2001 From: Matt Craig Date: Fri, 31 Oct 2025 14:31:41 -0700 Subject: [PATCH 3/5] Final draft --- .../cycle5/mwcraig-pui-workshops-cycle-5.md | 100 ++++++++++++++---- 1 file changed, 77 insertions(+), 23 deletions(-) diff --git a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md index bf1a1c6a..9a425b28 100644 --- a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md +++ b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md @@ -2,30 +2,74 @@ ### Project Team -Matt Craig will lead the effort. A lead contact will be identified at each -participating PUI to help coordinate workshop logistics, customize workshop -content, and recruit participants. +Matt Craig will lead the effort. Additional participants from the Astronomy/STEM +Alliance with Lick Observatory (ASTRAL), St. Cloud State University, Knox +College, the University of Iowa, the University of Minnesota Morris, the +American Association of Variable Star Observers (AAVSO) and the National Solar +Observatory (NSO) will assist with workshop development and delivery. ### Project Description / Scope of Work -This project will deliver a series of workshops customized to the needs of -three distinct groups; workshop materials will be developed for each group. The groups are: -1. Faculty and students at Primarily Undergraduate Institutions (PUIs) -2. Members of the AAVSO interested in learning astropy for data analysis -3. Support astronomers and software developers at large observatories. +This project will deliver a series of workshops customized to the needs of three +distinct groups; workshop materials will be developed for each group. The groups +are: +#### Faculty and students at Primarily Undergraduate Institutions (PUIs) -The work will be broken up into a -few phases: +Workshops will be developed by and delivered to institutions in the upper +Midwest and the San Francisco Bay Area. -1. Needs Assessment: Members of each group will fill out short survey with follow -up interviews as needed to determine what topics are most relevant to them. The folks at PUIs that will be asked are those that attended the [SCOPES conference in 2024](https://sites.google.com/morris.umn.edu/scopes-conference/scopes-home?authuser=0) and those that are part of the [ASTRAL collaboration](https://www.ucobservatories.org/education/astral-astronomy-stem-alliance-with-lick-observatory/) in the San Francisco Bay Area. -2. Workshop Development: Based on the needs assessment, develop workshop materials -adapted from the existing astropy tutorial materials. +One coordinator at each institution above will be responsible for getting input +from participants regarding topics, organizing the local logistics for in-person +or remote participation, and ensuring participation from their institution. + +One graduate student will be hired to develop workshop materials and deliver the +workshop for ASTRAL institutions in the San Francisco Bay Area. Matt Craig will +serve as a technical resource and will review workshop materials. + +Matt Craig will lead the development and delivery of the workshops for the upper +Midwest PUIs with input from the local PUI coordinators. + +#### Members of the AAVSO interested in learning astropy for data analysis + +Workshops focused on using astroquery and astropy to access and analyze variable +star data from a variety of online sources like TESS, ZTF, ASAS-SN and the AAVSO +database. Two motivations for this work are to expose AAVSO members to using +astropy for data analysis and allow them to answer questions about variable +stars they could not otherwise answer. The workshop would be run as a hybrid +workshop in conjunction with the AAVSO Annual Meeting in November 2026. + +#### Support astronomers and software developers at large observatories + +A workshop will be developed and delivered to support astronomers and software engineers at the National Solar Observatory (NSO), likely in Boulder, CO. This workshop will be adapted from the workshops delivered as part of ALOHA 2024. + + +#### Organization of the work + +The work will be broken up into a few phases: + +1. Needs Assessment: Members of each group will fill out short survey with + follow-up interviews as needed to determine what topics are most relevant to + them. +2. Workshop Development: Based on the needs assessment, develop workshop + materials adapted from the existing astropy tutorial materials. 3. Workshop Delivery: Deliver the workshops at 3-5 PUIs, either in-person or -virtually. Each workshop will be led by Matt Craig and the local PUI lead contact. workshops will be recorded and made available online for broader access. +virtually. Each workshop will be led by Matt Craig and the local PUI lead +contact. workshops will be recorded and made available online for broader +access. 4. Evaluation and Feedback: Collect feedback from participants to assess the effectiveness of the workshops and identify areas for improvement. +#### Relationship to "[Broadcasting workshops across space and time](https://github.com/astropy/astropy-project/pull/492)" + +The work in this proposal is complementary to the "Broadcasting workshops across +space and time" proposal. That proposal focuses on an overhaul of the standard +astropy workshop materials in part to make them easier to deliver remotely and +asynchronously. This proposal focuses on adapting workshop materials to the +needs of specific audiences and delivering those workshops. + +We expect that each proposal will benefit from the other. + #### Roadmap Items This proposal addresses one of the roadmap items under "Learn and User Support": @@ -33,21 +77,31 @@ This proposal addresses one of the roadmap items under "Learn and User Support": geographic coverage." #### Project / Work / Deliverables -Three sets of workshop materials tailored to the needs of each target audience. In all three cases there is already workshop materials that can be adapted. The PUI materials will be adapted from the existing astropy tutorials. The AAVSO materials will be adapted from the PUI materials and an earlier version of the AAVSO workshops, with additional focus on time series analysis and variable star data. The observatory support astronomer materials will be adapted from the workshops delivered as part of ALOHA 2024.. +Three sets of workshop materials tailored to the needs of each target audience. +In all three cases there is already workshop materials that can be adapted. The +PUI materials will be adapted from the existing astropy tutorials. The AAVSO +materials will be adapted from the PUI materials and an earlier version of the +AAVSO workshops, with additional focus on time series analysis and variable star +data. The observatory support astronomer materials will be adapted from the +workshops delivered as part of [ALOHA 2024](https://github.com/astropy/astropy/wiki/ALOHA-2024). ### Approximate Budget Currency: US $ -- Salary: $10,000 for workshop development. -- Estimated travel, lodging and venue (**NOT** included in the total below): $8,000 for travel to PUIs, AAVSO meeting and Hawaii observatories for workshop delivery. -- TOTAL: $10,000 +- Salary: + - One graduate student at Lick Observatory or in ASTRAL to develop workshop + materials: $5,000 for 15 days of work. + - Local coordinator to work with the multiple participating institutions: + $1,000. + - One coordinator each at the remaining 4 institutions: $1,000 each, total + $4,000. + - One project lead (Matt Craig) to oversee the project, help develop + materials, and do some workshop delivery: $5,000 for 10 days of work. +- TOTAL: $15,000 +- Estimated travel, lodging and venue costs have **NOT** been included in the total above. ### Period of Performance -The period of performance is expected to be Jan 1, 2026–Dec 31, 2026. THe materials will be both developed and workshops delivered during this time. - - - - +The period of performance is expected to be Jan 1, 2026–Dec 31, 2026. From 64cb47f2c5e5163d4b7bf1f242de9eebb6303ed9 Mon Sep 17 00:00:00 2001 From: Matt Craig Date: Wed, 19 Nov 2025 11:08:49 -0600 Subject: [PATCH 4/5] Add more detail to budget --- .../cycle5/mwcraig-pui-workshops-cycle-5.md | 11 ++++++++++- 1 file changed, 10 insertions(+), 1 deletion(-) diff --git a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md index 9a425b28..f4475ba7 100644 --- a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md +++ b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md @@ -86,7 +86,7 @@ data. The observatory support astronomer materials will be adapted from the workshops delivered as part of [ALOHA 2024](https://github.com/astropy/astropy/wiki/ALOHA-2024). ### Approximate Budget -Currency: US $ +Currency: US $15,000 - Salary: - One graduate student at Lick Observatory or in ASTRAL to develop workshop @@ -100,6 +100,15 @@ Currency: US $ - TOTAL: $15,000 +Budget breakdown by audience: + +- PUI workshops ($10,000) + - ASTRAL: $6,000 (one graduate student to develop materials, one coordinator) + - Upper Midwest: $4,000 (one coordinator per location) + - Project lead: $2,000 (material development and delivery) +- AAVSO Workshop ($1,5000): Material development and delivery by project lead +- NSO Workshop ($1,500): Material development and delivery by project lead + - Estimated travel, lodging and venue costs have **NOT** been included in the total above. ### Period of Performance From 67bb4420dec4665b0a84e3009e9f8da231d1bca0 Mon Sep 17 00:00:00 2001 From: Matt Craig Date: Fri, 21 Nov 2025 13:06:14 -0600 Subject: [PATCH 5/5] Add explicit budget range Updated budget estimates for workshops, adjusting total costs and breakdowns. --- .../cycle5/mwcraig-pui-workshops-cycle-5.md | 8 ++++---- 1 file changed, 4 insertions(+), 4 deletions(-) diff --git a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md index f4475ba7..fd82fd31 100644 --- a/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md +++ b/finance/proposal-calls/cycle5/mwcraig-pui-workshops-cycle-5.md @@ -86,7 +86,7 @@ data. The observatory support astronomer materials will be adapted from the workshops delivered as part of [ALOHA 2024](https://github.com/astropy/astropy/wiki/ALOHA-2024). ### Approximate Budget -Currency: US $15,000 +Currency: US $8,000 - $15,000 - Salary: - One graduate student at Lick Observatory or in ASTRAL to develop workshop @@ -98,14 +98,14 @@ Currency: US $15,000 - One project lead (Matt Craig) to oversee the project, help develop materials, and do some workshop delivery: $5,000 for 10 days of work. -- TOTAL: $15,000 +- TOTAL: $8,000 - $15,000 Budget breakdown by audience: - PUI workshops ($10,000) - ASTRAL: $6,000 (one graduate student to develop materials, one coordinator) - - Upper Midwest: $4,000 (one coordinator per location) - - Project lead: $2,000 (material development and delivery) + - Upper Midwest: $2,000 - $4,000 (one coordinator per location) + - Project lead: $0 - $2,000 (material development and delivery) - AAVSO Workshop ($1,5000): Material development and delivery by project lead - NSO Workshop ($1,500): Material development and delivery by project lead