From 031f84059261a42eee2c0b5da80039335101cc14 Mon Sep 17 00:00:00 2001 From: zimbatm Date: Fri, 10 Mar 2023 12:14:55 +0100 Subject: [PATCH 1/5] policies: add Conflict of Interest policy Foundation members should be serving the community first. This document provides some clarification around conflict of interests, and expected behaviour. --- README.md | 4 ++++ policies/conflict_of_interest.md | 23 +++++++++++++++++++++++ 2 files changed, 27 insertions(+) create mode 100644 policies/conflict_of_interest.md diff --git a/README.md b/README.md index 1cf36f6..dea1654 100644 --- a/README.md +++ b/README.md @@ -42,6 +42,9 @@ Personal information that is not relevant to the reader is redacted. ## Policies +The NixOS Foundation adheres to the following policies: + +* [Conflict of Interest](policies/conflict_of_interest.md) * [Event Sponsorship Policy](./policies/sponsorship_policy.md) ## Contact us @@ -60,3 +63,4 @@ available: # Impressum [impressum](impressum.md) + diff --git a/policies/conflict_of_interest.md b/policies/conflict_of_interest.md new file mode 100644 index 0000000..4a78941 --- /dev/null +++ b/policies/conflict_of_interest.md @@ -0,0 +1,23 @@ +# Conflict of Interest Rule + +Purpose: This conflict of interest rule aims to ensure that the foundation operates in an impartial and transparent manner, avoiding any conflicts of interest that may arise due to members' involvement in companies that benefit from the Nix ecosystem. + +This rule applys to: +- Each member of the NixOS Foundation, as filled with the Kamer van Koophandel +- Each NixOS Foundation board observer +- Each key employee shall mean employees designated by the Board as a “Key Employee” + +Definition: For the purposes of this rule, a conflict of interest is any situation in which a member's personal, financial, or other interests conflict, or appear to conflict, with the interests of the foundation leading the NixOS project. + +Guidelines: + +1. Disclosure of Conflicts of Interest: All members of the foundation leading the open source project must disclose any conflicts of interest to the foundation's board of directors and the project's governance body as soon as they become aware of them. + +2. Recusal: Members with a conflict of interest must recuse themselves from any decision-making process or vote related to the project where the conflict of interest exists. The recusal should be documented in the project's meeting minutes. + +3. Transparency: The foundation leading the open source project must disclose any conflicts of interest to the project's community. Members should avoid giving the impression that their personal interests influence the foundation's decision-making process. + +4. Mitigation: Members with a conflict of interest may participate in discussions related to the project but must clearly disclose their conflicts of interest and refrain from advocating for their personal interests. + +5. Consequences: Failure to comply with this conflict of interest rule will result in disciplinary action, including but not limited to removal from the foundation's board of directors or governance body. + From 6d5811ab5534868b0092d0e1b96ae47efd855522 Mon Sep 17 00:00:00 2001 From: Jonas Chevalier Date: Wed, 24 Apr 2024 18:06:48 +0200 Subject: [PATCH 2/5] Update conflict_of_interest.md --- policies/conflict_of_interest.md | 6 +++--- 1 file changed, 3 insertions(+), 3 deletions(-) diff --git a/policies/conflict_of_interest.md b/policies/conflict_of_interest.md index 4a78941..1c0982b 100644 --- a/policies/conflict_of_interest.md +++ b/policies/conflict_of_interest.md @@ -2,7 +2,7 @@ Purpose: This conflict of interest rule aims to ensure that the foundation operates in an impartial and transparent manner, avoiding any conflicts of interest that may arise due to members' involvement in companies that benefit from the Nix ecosystem. -This rule applys to: +Members in this document apply to: - Each member of the NixOS Foundation, as filled with the Kamer van Koophandel - Each NixOS Foundation board observer - Each key employee shall mean employees designated by the Board as a “Key Employee” @@ -11,11 +11,11 @@ Definition: For the purposes of this rule, a conflict of interest is any situati Guidelines: -1. Disclosure of Conflicts of Interest: All members of the foundation leading the open source project must disclose any conflicts of interest to the foundation's board of directors and the project's governance body as soon as they become aware of them. +1. Disclosure of Conflicts of Interest: All members must disclose any conflicts of interest to the foundation's board of directors and the project's governance body as soon as they become aware of them. 2. Recusal: Members with a conflict of interest must recuse themselves from any decision-making process or vote related to the project where the conflict of interest exists. The recusal should be documented in the project's meeting minutes. -3. Transparency: The foundation leading the open source project must disclose any conflicts of interest to the project's community. Members should avoid giving the impression that their personal interests influence the foundation's decision-making process. +3. Transparency: Members must disclose any conflicts of interest to the project's community. Members should avoid giving the impression that their personal interests influence the foundation's decision-making process. 4. Mitigation: Members with a conflict of interest may participate in discussions related to the project but must clearly disclose their conflicts of interest and refrain from advocating for their personal interests. From 8f70c6464f6960a6b386165677c9139a0bd2b1dd Mon Sep 17 00:00:00 2001 From: Jonas Chevalier Date: Wed, 24 Apr 2024 18:11:08 +0200 Subject: [PATCH 3/5] Update conflict_of_interest.md --- policies/conflict_of_interest.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/policies/conflict_of_interest.md b/policies/conflict_of_interest.md index 1c0982b..0eef649 100644 --- a/policies/conflict_of_interest.md +++ b/policies/conflict_of_interest.md @@ -11,7 +11,7 @@ Definition: For the purposes of this rule, a conflict of interest is any situati Guidelines: -1. Disclosure of Conflicts of Interest: All members must disclose any conflicts of interest to the foundation's board of directors and the project's governance body as soon as they become aware of them. +1. Disclosure of Conflicts of Interest: All members must disclose any conflicts of interest to the foundation's board of directors and the project's governance body as soon as they become aware of them. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial (travel reimbursements are not considered compensation). 2. Recusal: Members with a conflict of interest must recuse themselves from any decision-making process or vote related to the project where the conflict of interest exists. The recusal should be documented in the project's meeting minutes. From 9a4c1d682bcf544f53970e579f02e241531c889b Mon Sep 17 00:00:00 2001 From: Jonas Chevalier Date: Thu, 25 Apr 2024 09:58:12 +0200 Subject: [PATCH 4/5] Update policies/conflict_of_interest.md Co-authored-by: Eelco Dolstra --- policies/conflict_of_interest.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/policies/conflict_of_interest.md b/policies/conflict_of_interest.md index 0eef649..5ca836d 100644 --- a/policies/conflict_of_interest.md +++ b/policies/conflict_of_interest.md @@ -19,5 +19,5 @@ Guidelines: 4. Mitigation: Members with a conflict of interest may participate in discussions related to the project but must clearly disclose their conflicts of interest and refrain from advocating for their personal interests. -5. Consequences: Failure to comply with this conflict of interest rule will result in disciplinary action, including but not limited to removal from the foundation's board of directors or governance body. +5. Consequences: Failure to comply with this conflict of interest rule will result in disciplinary action, including but not limited to removal from the foundation's board of directors. From 2732d715f42eb3b0f179a81943ab24fce45ae8c8 Mon Sep 17 00:00:00 2001 From: Jonas Chevalier Date: Thu, 25 Apr 2024 09:58:24 +0200 Subject: [PATCH 5/5] Update policies/conflict_of_interest.md Co-authored-by: Eelco Dolstra --- policies/conflict_of_interest.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/policies/conflict_of_interest.md b/policies/conflict_of_interest.md index 5ca836d..82af208 100644 --- a/policies/conflict_of_interest.md +++ b/policies/conflict_of_interest.md @@ -11,7 +11,7 @@ Definition: For the purposes of this rule, a conflict of interest is any situati Guidelines: -1. Disclosure of Conflicts of Interest: All members must disclose any conflicts of interest to the foundation's board of directors and the project's governance body as soon as they become aware of them. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial (travel reimbursements are not considered compensation). +1. Disclosure of Conflicts of Interest: All members must disclose any conflicts of interest to the foundation's board of directors as soon as they become aware of them. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial (travel reimbursements are not considered compensation). 2. Recusal: Members with a conflict of interest must recuse themselves from any decision-making process or vote related to the project where the conflict of interest exists. The recusal should be documented in the project's meeting minutes.