Manage a subgroup of users

[srenault-meeds]

Rationale

The Meeds Software allows groups managers to access users management focused on the group they are managing. That means, they can list users of their group, deactivate them or activate them, read their memberships info, and onboard them.

❓Then, What is the problem?
Now that we allow creation of organization with their own sub communities, we have identified some enhancement to let admins of these small organizations more autonomous on their users management:

• list users
• edit memberships

🎯 What is the goal?

1. Give permissions to space admins to add user account and manage memberships
2. Enhance the members app with a list view

1. Functional Requirements

Top User Stories

Allow to manage accounts of space members

When editing the permissions of the space template, platform admins can decide to allow space admins or members of an identified group to invite user account & manage memberships

Same option is suggested per space to manage it specifically one by one

Account Management in Space Members

When having the permission to manage users memberships
Then following option is provided:

• Memberships Management
  • Only memberships related to the current space and subspaces if parent space are listed there
  • Delegated admins can remove a user from a space from there
  • Even if not managers of subspaces of this space, it is possible to manage memberships

Precision: This should be possible to bulk import users account using the same pattern: additional infos & attribute to send the email (not customizable in that way)

Suggest a list view of space members

• A new view will be suggest for space members
• The default one is the cards view
• Of course, same options will be suggested depending on users' roles

Members View

Space Admin View

platform admin and delegated admin view

This view suggest options for user account management, detailed above.

Impacts

Gamification

N/A

Notifications

N/A

Analytics

N/A

Unified Search

N/A

2. Technical Requirements

Expected Volume & Performance

N/A

Security

Extensibility

N/A

Configurability

N/A

Upgradability

Existing Features

N/A

3. Software Architecture

Access

Services & processing

Data and persistence

Clustering

[srenault-meeds]

To check please @margondicco @Julien-Dubois-eXo

[srenault-meeds]

Updated as discussed @margondicco

[Julien-Dubois-eXo]

@srenault-meeds there are some elements I do not understand or see how it will be:

Delegated admin must be able to manage users of a group they are managing, including:

groups in /organization

Could your explain it more please? I understand space admin can manage technical groups of /organization but it's not clear how.

From space settings, I can manage users of the group I am managing.

The users management portlet is added automatically in parent space settings
Only members of the parent space are listed there, including guest users
When admin of multiple parent spaces, then ensure only members of the current parent space are listed in the users management portlet

Could you show design please?

[margondicco]

Hello @srenault-meeds Go fonct with these feedbacks

• dedicated option for spaces admin : remove users from space parent and subspaces

Thank you

[srenault-meeds]

Could your explain it more please? I understand space admin can manage technical groups of /organization but it's not clear how.

In fact, this is not about space administration. Indeed, currently, you can be a manager of a subgroup in /organization and being identified as a delegated admin.
So the suggestion is to ensure that we can be delegated admin of members of a parent space or a group in /organization

Could you show design please?

Sure, this is not a design as it already exists but we will enhance the usage for delegated admins

[Julien-Dubois-eXo]

@srenault-meeds it's more clear to me following our discussion.
I have one UI recommandation about user list management. Do not add directly the User portlet management bellow the space settings portlet but a first level with only a title an action button to open the user management list as it's the case for the user settings portlets.

[srenault-meeds]

Hello,
I have reviewed the way users management can be accessed from space settings.

In addition to this, I have added a new functional requirement to automatically add space admins and/or space members to a group associated to a template.

Please review @margondicco