First attempt at importing MMMM docs #171 (#175)

Co-authored-by: harvy4002 <harvinder@harvinderatwal.com>

Author: chris18890

docs/governance/general_meetings/MMMMM/2017-07-24.md

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+# 2017-07-27 Member Meeting Minutes (MMMMM 1)
+#### Date: 24 July 2017 19:00
+#### Location: Hacman, Wellington House
+![](https://raw.githubusercontent.com/HACManchester/Branding/master/Logos/PNG/126/hackspace-dgrey.png)
+## Agenda 
+* Haccess updates
+* Flooring
+* Social (media) engagement - Harvy to ask people questions
+* MakerFest 19/08-20/08
+* MCP Update
+* RW (garlicbread) Id like to ask about lowering the lights in the main area. It would provide more light. Hide the ceiling and allow easier changing of tubes.
+
+## Proceedings
+### Start
+* 19:00: We are still choosing what food to order.
+* 19:01: Food Order starts
+* 19:12: Question: Is this a meeting? 
+* 19:14: Remark: oh fuck
+
+### Haccess updates
+Confident prototype is stable, bugs ironed out, put together one mor prototype, fit power supply to inner door
+**ACTION Bob: do we add lock as well?**
+
+Next steps: Get the door one going and tested
+Info for others: thinking of integrating with laser cutter so only trained people can use and use balances. 
+
+Discussion on ESP8266/other modules. Only test to be done is integrating it to the space network in a secure way.
+
+Another board rev based on current design. Aim is end of august have it done. 
+Box for inner door lock. 
+
+### Flooring
+HTSD this weekend (Saturday) - probably best to do it in rows. Moving all the shelves in one go.
+Talk of how we go about it, moving of shelves and whether to cut Lino around shelves. 
+Not enough for whole space 2m x 32m roll. 
+**ACTION: write plan for how we will lay it.** Idea is to start from electronics bench and see how far we get.
+
+### Social media engagement
+Taz transferred FB/Twitter access to Harvey who will help out. 
+Lucy sent photos for the site. 
+**ACTION: ideas where we want to go with social. How to attract new members?**
+Harvey to ask questions. 
+Wifi camera for people to take photos of projects to be sent to social media person. 
+Had people doing blog posts in the past. Syndication to the feeds from others blogs.
+Alex insists he was infamous. (Still is)
+Get links to other spaces - visit and plaster. 
+Hackspace passports not seen as viable. 
+Makerfaire?
+Art craft event presence needs to be boosted.
+
+### Flyers stickers:
+We have the flyers. 
+**ACTION: print out flyers and stickers.**
+Rossy offered to print. Lucy and Conor offered to slice them.
+
+### MakerFest 19/08-20/08: sat/sun
+Bob involved with organisation
+Not got a stall this year - no application put in
+Bob involved with “shitty robot competition” - needs volunteers
+**ACTION: people to volunteer.** Bob willing to take on volunteers and hide harman propaganda. Hacman influence.
+Goes well if we have a lot of people, need to get more people in. 
+**ACTION: Bob to get event plan over. Then they will start pushing.**
+**ACTION: promo for this, social media to hacman members.** 
+Discussion of bobs amazing water contraption that electrocutes. 
+THEY CAN BE FUN BUT IT IS HARD WORK.
+Better off concentrating on local events. 
+Comments about Newcastle were made. 
+Harsher comments about Coventry were made. 
+[redacted]
+
+### MCP Update
+New membership system.
+As of this weekend it has finally started after four years. 
+Includes: form, payments etc…
+Discussion on current system: manual system, emails that go to spam etc…
+New system has flow where user can set up payment and verify email in one smooth process. 
+Aim for it to let people modify payments month to month. Single one off payments. i.e. snack space. Used for adding and removing people from access lists for laser cutter … 
+IT’S NOT CALLED DAVE.
+
+### Lowering the lights
+Need to sort out exposed wires and need to do it properly. 
+Suggestion of step ladder instead of lowering lights.
+Net lights should go
+**ACTION: PLEDGE DRIVE: Decent sized ladder / get new Fahad.**
+Bobs stress levels rise. 
+Let’s see how we go once we have a decent ladder.
+
+
+## AOB
+#### Waiting for the food. Still not here. 15 minutes before rage.
+
+#### Still haven’t sorted out electrics on the stone wall. 
+Quote was put together. Spare circuits we can use. 
+Need cable tray and someone who will spend some time doing it. 
+£200 got materials including sockets, conducting, RCBs etc
+Budget approved for that, waiting for final decision on what we want. 
+Need to get a plan started. Ben okay to buy stuff for stone wall to get it started. Optional three phase for weldy/grindy
+Discussion on 16A 3 phase and converting welder. 
+
+#### Need to get monthly HTSD day - spending a day where everyone works on the space. 
+**ACTION: Social media presence of this**
+
+#### T-shirts:
+Conor not doing batch order due to variants.
+T-shirt press…..cafepress.
+Could do group order?
+
+#### 20:02 Food arrives. 
+#### 20:03 Meeting Ends. 
+
+## Actions
+Feel free to update if things have changed as these will be reviewed at next meeting!
+
+* [ ] Bob: decision on do we add lock to inner door as well as outer door
+* [ ] Flooring team: write/decide on plan for how we will lay it.
+* [ ] Harvy/Social Media team: get ideas where we want to go with social. How to attract new members?
+* [ ] Rossy/Lucy/Conor: Update flyers with new address, Print out flyers and cut them up. Also stickers.
+* [ ] Social Media: get people to volunteer for MakerFest, also promote it to get people to attend as well.
+* [ ] Bob to get MakerFest event plan over so that they can start pushing it.
+* [ ] Admin: Pledge drive for a decent sized ladder in order to fix lights and lower them. 
+* [ ] Social Media: Hack The Space Day - promote this.
+

docs/governance/general_meetings/MMMMM/2017-08-29.md

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+# 2017-08-29 Member Meeting Minutes (MMMMM 2)
+#### Date: 29 August 2017 19:00
+#### Location: Hacman, Wellington House
+![](https://raw.githubusercontent.com/HACManchester/Branding/master/Logos/PNG/126/hackspace-dgrey.png)
+## Agenda 
+* CAMERA THUNDERDOME
+* Make cleaning great again
+* Update on MCP/door lock
+* Operation Student Membership Grab
+
+## Proceedings
+### Start
+* 19:30: Everyone has arrived, including Bo the dog.
+* 19:31: Bob says hello to the dog.
+
+### Camera Thunderdome :trollface:
+We have an internal agreement to have cameras in the communal areas, such as corridors, where people aren't making stuff.
+We need to talk to the tenants about how they feel, Chris reports that Unit 1 is happy for cameras, Unit 2 is aware as he is a member and Unit 3 is band storage. 
+
+**Action: we will need to deal with data protection issues and register with the ICO if we want cameras.**
+Would we need to look into legality of having a camera facing outside our unit?
+
+The main reasons for wanting cameras: outside for security, common area ones for finding out what happens during override key event/burgled - it would give us an idea of what happened.
+
+Discussion of signs to deter people, as well as dummy cameras but there were not deemed useful.
+Money boxes are now emptied more regularly to reduce risk when something does happen.
+
+Regarding cameras in the hacking areas, there are 4 main systems proposed:
+* Live strem that anyhone can view online: Concensus was "Not happening fuck no"
+* Live stream for members only: Not okay with everyone, would require veting to define who can/can't be a member
+* Swindon System - bot command that takes a snapshot - If implemented it would need to be geared to those who don't want to be on camera.
+* Other sort of sensing equipment: PIR/Radar - concensus on this was positive
+
+Reasons to have cameras are to see who is leaving a mess in the space, which would require someone to nanny cam it. 
+Reasons not to have cameras were varied from not wanting to be watched, issues with 16-18yr old memberships and extra legal issues, and we don't want to increase paperwork as it makes Bob sad and no-one wants a sad Bob.
+Further issues are that we can't deal with subject access requests if someone wants all images of them.
+
+Further suggestion was made for a dashcam style system in common areas, on a 48hr loop in the event that something does happen.
+
+No genuine reasons could be found to have cameras other than an "it would be cool" but would come at the cost of member comfort. 
+
+### Cleaning
+Issues have arrised and the boxes of shame are BACK!
+Items left out, that aren't obviously things from the space (such as tools) get put in and have three weeks before they are up for grabs or binned.
+Expensive stuff or personal items (chargers etc...) whould not be thrown away, and could be cycled many times before comung up for grabs.
+Taking things out from the shelves to hack is fine but must be used for actual projects, and properly used. 
+This process is documented on the wiki, under Bin Conveyor. 
+Action: Laminated sign indicating the process.
+It's everyones problem - we should resolve to have a word with people if we see them leaving things out. 
+
+### Events
+More regular Hack The Space Days where cleaning can also happen as well as cool stuff
+We need to publicise these in advance and make sure everyone knows about them and are invited.
+We don't want HTSDs to become cleaning days.
+
+### MCP (Access control)
+Things have moved a fair bit and the difficult part of automatic user creation for LDAP has been done :tada:
+There are a few HTSDs until a MVP: doors, manage payment, groups, password reset, modify permissions, frontend.
+**Action: Anyone know Python or Django? If so YOUR SPACE NEEDS YOU.**
+
+Slow door lock progress, battery backup system is now looking good with box and battery. Can be fitted within days to inner door. We can also get a reader up, but not integrate it for a few months.
+Curently awaiting power bricks from China. 
+
+v1 of the system is comprised of lots of boards connected up, v2 will hopefully fit on the front of a socket.
+Action: code to be pushed to github for everyones benefit.
+
+
+### Student Memberships
+Freshers' Fair are not fair - huge cost to attend.
+**Action: members with contact at Manchester Unis - exploit them and see if we can get talking.**
+We can target societies such as the engineering society but also others such as orthopaedic society who may find use in the 3D printers.
+
+We have a basic email to send to them, just need to go and do it - a small group to help Chris with this would be good. 
+We could also aim at professors, forge relationships with them to mutually benefit both parties. 
+We need to aim to branch out and expand the space.
+
+For now, we can share stands with other groups and soeicites for events - eventually getting our own. 
+This year is the first we were recognised for Hacman, not Madlab.
+**Action: Play expo, forum post and doodle for times.**
+
+
+## AOB
+#### Sewing machine being fixed soon!
+
+#### Weldy grindy
+More beams to go. lighing to be added. Painting happening soon. 
+Is there any way that others can help out to speed progress up
+
+
+## Actions
+Feel free to update if things have changed as these will be reviewed at next meeting!
+
+* [ ] we will need to deal with data protection issues and register with the ICO if we want cameras
+* [ ] camera needs to be put up in coridor
+* [ ] laminated sign indicating bin conveyor process
+* [ ] access control: Anyone know Python or Django? Speak to Bob/Tas if you want to help.
+* [ ] members with contact at Manchester Unis - exploit them
+* [ ] HTSD needs organising and publishing, and promoting.
+* [ ] Play expo - if we are going we need to plan it.
+

docs/governance/general_meetings/MMMMM/2017-09-25.md

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+# 2017-09-25 Member Meeting Minutes (MMMMM 3)
+#### Date: 25 September 2017 19:00
+#### Location: Hacman, Wellington House
+![](https://raw.githubusercontent.com/HACManchester/Branding/master/Logos/PNG/126/hackspace-dgrey.png)
+## Agenda 
+* Members Storage & Large Project Storage
+  * Members storage is full
+  * One box per person policy - enforecement
+  * Large project storage is a dumping ground
+  * What should the rules around storage actually be
+  * How should they be enforced
+  * [Historic / Current Guidelines](http://wiki.hacman.org.uk/Storage_Rules#Member.27s_Storage_Guidelines) (at least in theory)
+* Metal Area - Garlic bread
+  * Should we put the cable trays vertical against the wall or horizontal on brackets away from the wall. Horizontal would be preferred to avoid blocking light with brackets 4 - 6ft apart.
+  * Does this question apply to the rest of the space too?
+* Open evening
+  * Making sure we have someone to introduce / do tours / help people join up every wednesday
+  * Making it clear when that person will be around
+  * Making it clear to newbs who that person is (BRIGHT PINK HI-VIS?! FLASHY LEDS!! )
+* Teams
+  * Reviving the idea
+  * Already have laser - works well (separate telegram group, open to new members)
+  * Proposals for tool team (3D printing), area team (Craft), project team (new wiring), buying team (snackspace/supplies)
+  * Teams to have wiki pages ([Team_Template template already done]), and have a Team directory.
+  * Team membership to be open (may be subject to training)
+  * Teams to report progress to MMMM - two sentences will do, just a position update
+* Board Transparency
+* Non-transparent board for projects in the space
+* Member awards ceremony - annual reflection and awards for: biggest project, most destructive member, best WTF.... etc.
+* Should we move? We're 2 years into a 3 year tenancy. Can we find somewhere ground floor and not over a nightclub to relocate to. (Tas and Bob are now crying.)
+  * Brunswick mill had space, no idea if it is for let.
+  * Perhaps someone could contact the council in the same way Oldham hackspace have had for a cheap place (Brunswick Mill looks like a downgrade from Fallout 4 to Fallout 3)
+* Donations - [proposed policy](https://github.com/GregNGM/Donations)
+* Grand Exposition Volunteers - people wanted to do it last MMMM, but we need volunteers and cool projects to show - [signup on the List](http://list.hacman.org.uk/t/a-grand-exposition-volunteers-required/2294)
+
+## Proceedings
+### Start
+* 19:00: Bob is ducking responsbility.
+* 19:01: hackwiki, mediawiki, wikileaks, afk. ¯\_(ツ)_/¯
+* 19:30: New members, literally signed up now. 
+* 19:36: Blackboard discussion
+* 19:47: Bike shedding cables
+* 19:55: Bike shedding end
+* 19:56: Food has adjourned meeting
+* 19:59: Dog has arrived
+* 20:01: Bob pets dog
+* 20:31: Team death spike
+* 20:44: Bob rolls the laser cutter
+* 21:36: This is going on way too long
+* 21:41: Standing up time to look at holes in walls
+
+### Blackboard
+Everyone happy with the idea. Need to move the shelves. Stuff on the existing shelf can move to other places. 
+
+### Members award
+Not sure how this will be organised. Fanafare system (confetti, lights and sound) to be setup for when the awardee should walk through the door. Ummmm yeah.... Who will organise this? Conor should just do it, just give awards at random.
+
+### Cable trays
+Wires across the room. Bob prefers flat against the wall. Conduit discussion, do we need that on the cable tray?
+Bob has agreed to zip tie LEDS to the cable tray. COOOOONNNNNNNNERRRRRR!!!! Bob has an idea of what he wants the layout to be.
+
+### Open evenings
+Have someone who is at the open meeting for a set time 6 - 9pm to show people around and to sign up. Also have a flyer which shows how to sign up. Process is being automated to get new member to sign up. 
+
+**Action: Tas to write up sign up process and get it printed**
+
+## Teams
+Team should exist of 'qualified' members. e.g. lathe team should be competent at using the lathe. 
+
+* 3d Print team
+* Project(wiring) team
+* Craft team
+
+Each team has a telegram group, wiki page. 
+Need redudancy in teams. Need to loosen the requirements for training and maybe record session to stop reliance on members.
+
+**Action: One team leader to write up how the team works**
+
+## Donations
+Greg has [rules](https://github.com/GregNGM/Donations/blob/master/Donations_Policy.md), please read and see if you agree. Greg read out the list.
+
+**Action: Bin the corridor day**
+
+## Board Transparancy
+We want more information from the board, just not by asking board members. Things like number of active members, how bankrupt are we. Talks of Space API / Dashboard.  Quarterly meeting is published on github. Suggestions of trello board for board actions.
+
+## Moving space
+Should we move? We are 18 months in 3 years. There could be a chance we would be kicked out if the building is bought out from under us. Talking about the area in general and it's not that safe. People should look out for any new space, so we don't have an issue where we are looking last minute. No rush but it would be good to look.
+
+**Actions: Scout team to be formed** 
+
+**Actions: Move meetings to 7:30pm... I mean 7pm**
+
+## Members storage
+Print labels, if it is not labelled throw it. People with more than one have been contacted. Label maker should be available and applied. Everyone has a box and if the membership is expired then the box gets dumped. Corridor shouldn't be used. Buy a load of boxes to resell to members.
+
+**Actions: Members storage guidelines should be rules To be actioned by board**