From 564d10d785506907d87590ced8a0ff44cd3a27c7 Mon Sep 17 00:00:00 2001 From: Yorik van Havre Date: Wed, 25 Feb 2026 13:30:47 +0100 Subject: [PATCH] Converts travel grants from USD to EUR and changes the URL of the form --- _programs/FOSDEM_travel_grants.md | 10 ++++++---- handbook/process/travel-policy.md | 6 +++--- 2 files changed, 9 insertions(+), 7 deletions(-) diff --git a/_programs/FOSDEM_travel_grants.md b/_programs/FOSDEM_travel_grants.md index 11a7a3bc..c89db0df 100644 --- a/_programs/FOSDEM_travel_grants.md +++ b/_programs/FOSDEM_travel_grants.md @@ -17,12 +17,14 @@ The FreeCAD project association (FPA) is offering travel grants to help develope - The FPA seeks to provide financial assistance to FreeCAD community members traveling to events where they can meet other developers. - The FPA will only issue grants for the events listed below. -- The FPA will issue grants up to a maximum of USD 600 per person and will spend a maximum of USD 6000 in total. -- The grant amount is USD 600 or the price of your travel, whichever is lower. +- The FPA will issue grants up to a maximum of EUR 600 per person and will spend a maximum of EUR 6000 in total. +- The grant amount is EUR 600 or the price of your travel, whichever is lower. ## Events covered by this program -* Open: FOSDEM and FreeCAD day 2025 - 28 jan to 02 feb 2025 - USD 600 grants, up to max USD 6000 +* Open: FreeCAD North America meetup 2026 - to be announced +* Closed: FOSDEM and FreeCAD day 2026 - 30 jan to 01 feb 2026 - USD 600 grants, up to max USD 6000 +* Closed: FOSDEM and FreeCAD day 2025 - 28 jan to 02 feb 2025 - USD 600 grants, up to max USD 6000 * Closed: [FOSDEM and FreeCAD day 2024](https://blog.freecad.org/2023/10/31/fosdem-freecad-day-and-hackathon-2024/) - 30 jan to 05 feb 2024 - USD 600 grants, up to max USD 6000 * Closed: [Vancouver hackathon 2023](https://blog.freecad.org/2023/05/24/freecad-hackathon-11-13-august-2023/) - 11 to 15 aug 2023 - USD 500 grants, up to max USD 5000 * Closed: [FOSDEM and FreeCAD day 2023](https://github.com/FreeCAD/FPA/issues/22) - 02 to 04 feb 2023. USD 500 grants, up to max USD 5000 @@ -74,7 +76,7 @@ It might take some time to process payments. We will do our best to process paym * Read the [FPA travel policy](/handbook/process/travel-policy) -* Fill the [request form](https://docs.google.com/forms/d/e/1FAIpQLScUlGXvtF0t7eVdrTU70L_t8T3EPnGHuHXl8WoBu4MfCF8m6g/viewform?usp=header) at least 30 days before the start of the event +* Fill the [request form](https://cloud.freecad.org/apps/forms/s/Skcty2PeY6egHGsKei8TieEP) at least 30 days before the start of the event ## How to help diff --git a/handbook/process/travel-policy.md b/handbook/process/travel-policy.md index 7d5f4c97..d59d22c3 100644 --- a/handbook/process/travel-policy.md +++ b/handbook/process/travel-policy.md @@ -11,13 +11,13 @@ The policies adopted by the FPA to fund travel The FreeCAD Project Association supports travel of developers and community members to in-person events to further our goal of improving FreeCAD. Travel support is subject to the following limits and guidelines: -1. The FPA sets a yearly maximum travel budget as part of its overall budgeting process, and total FPA-supported travel-related expenses cannot exceed that amount without a vote for additional appropriations. The budget is currently 15,000 USD per year. +1. The FPA sets a yearly maximum travel budget as part of its overall budgeting process, and total FPA-supported travel-related expenses cannot exceed that amount without a vote for additional appropriations. The budget is currently 15,000 EUR per year. 2. Travel support is limited to two trips per year per traveler. -3. Standard support is capped to a maximum amount per trip (currently 600 USD per trip). Exceptions may be granted on a case-by-case basis. +3. Standard support is capped to a maximum amount per trip (currently 600 EUR per trip). Exceptions may be granted on a case-by-case basis. 4. Support is not limited to FPA-sponsored events: any event where attendance benefits FreeCAD is eligible for support. Travel to non-FPA-sponsored events requires the traveler to explain how FreeCAD will benefit from their attendance at that event. 5. The FPA cannot sponsor visas for international travel, but it can write an invitation letter for FPA-sponsored events. Visa expenses may be included in the travel support request. If a visa is required for attendance, airfare and lodging should be refundable. If included in the request, the FPA understands that the visa expenses are non-refundable and will be covered even in the event that the visa is denied. 6. Travel support is provided as reimbursement based on receipts for actual expenses. If an advance is required it should be arranged by reaching out to the FPA at [fpa@freecad.org](mailto:fpa@freecad.org). The FPA does not pay a per diem rate. -7. To request travel support, please fill out [this Google Form](https://docs.google.com/forms/d/e/1FAIpQLScUlGXvtF0t7eVdrTU70L_t8T3EPnGHuHXl8WoBu4MfCF8m6g/viewform) at least thirty days in advance of the event. +7. To request travel support, please fill out [this request form](https://cloud.freecad.org/apps/forms/s/Skcty2PeY6egHGsKei8TieEP) at least thirty days in advance of the event. 8. Travel via train, bus, or other public transit is preferred over air travel when feasible. 9. All travel grants are subject to a vote of the FPA members, and no support is guaranteed until that vote is completed.